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Discrepancies In Shipping Documents- Check List

General Foreign Trade Documents Discrepancies

 1)Late shipment.
2) Late presentation of documents.
3) Early shipment i.e. shipment made prior to issuance of L/C or time stipulated in L/C
4) L/C expired.
5) L/C overdrawn /Amount Exceeded.
6) Part shipment or Transshipment effected in contrary to L/C terms.
7) Cutting / alternations in documents not authenticated
8) Documents inconsistent with each other.
9) Description of documents on collection schedule differs with documents
presented. 

Bill of Exchange:

1) Amount of bill of exchange differs with that of invoice
2) Not drawn on L/C issuing Bank.
3) Not signed.
4) Tenor of Bill of Exchange not identical with L/C
5) Amount in figures corresponds exactly with the amount in words.
6) Bill of exchange is not endorsed correctly.
7) Bill of exchange payable on an interminable date.

Invoice:

1) Not issued by the beneficiary /or as stipulated in the LC
2) Not made out in the name of the applicant.
3) Description, unit price, quantity etc. differs with the L/C terms or not mentioned
4) Not marked as “Original”
5) Other discrepancies not comply with L/C terms.

Packing List:

1) Packing list not submitted.
2) Gross weight, Net weight and measurement, number of packages differ  with those of B/L.
3) Not marked as “Original”
4) Shipping marks differ with that B/L
5) Other discrepancies not comply with L/C terms.

Bill of Lading:

1) Full set of B/L not submitted.
2) B/L is not drawn /endorsed to the order of issuing bank.
3) “Shipped on Board” “Freight Prepaid” etc. notations are not marked on
the B/L.
4) Name and address of the Notify Party (ies) are not mentioned or not as
per L/C stipulation.
5) B/L does not indicate the name and capacity of the party i.e carrier of
master, on whose behalf the agent is signing the B/L.
6) “Shipped on Board notation not showing name of intended vessel.
7) Short form B/L.
8) Third party Bill of Lading submitted (Unless stipulated in the L/C).
9) Charter party B/L (unless stipulated in the L/C).
10) Description of goods in B/L does not agree with that of invoice and packing list.
11) Alteration on B/L not authenticated.
12) Loaded on Deck (goods shipped on deck-unless stipulate in the L/C).
13) Claused (unclean) bill of lading.
14) ON BOARD notation in Bill of lading undated/ unauthenticated.
15) Shipment effected from port other than the stipulated in the credit.
16) Certificate notifying insurance company of shipment not presented.
17) Shipping marks and numbers differ between documents.
18) Bill of lading does not evidence whether freight is paid or not.
19) Forwarder’s cargo receipt not acceptable (unless provided in the L/C).

Others:

  1. Certificate of Origin /Consular Invoice
    a) That the merchandise covered therein is the merchandise covere
    by the invoice.
    b) That the weight and description shown in the Consular documents
    are identical with those shown in other documents
  2. Non-negotiable documents not forwarded as per L/C terms.
  3. Inadequate number of invoice, packing list, B/L etc. are submitted.
  4. Short shipment certificate not submitted.
  5. Certificate of origin differs with L/C terms.
  6. Shipping company certificate regarding ownership of vessel, number of LCAF Form, IRC, H.S Code and export L/C number are not written in all the documents as per L/C terms.
  7. Insurance documents are not endorsed correctly
  8. Absence of documents called for in the credit.
  9. Absence of signature, where required, on documents presented.
  10. Pre-shipment inspection certificate not submitted
  11. Health/Fumigation certificate not submitted.
  12. Weight list / inspection certificate not sub

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